PropCare

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Your AI property manager. Always on.

Sara answers every tenant call, dispatches your trades and chases rent. Tell us who you are and the rest of this page adjusts to you.

15-minute setupNo IT team requiredCancel anytime

Where are the properties?

Pick every province you operate in — this decides which notices Sara can prepare. Then narrow it down if you like.

How many doors?

This sets your line capacity and your plan.

What do you use today?

What eats your week?

Here's what Sara takes over.

Your stack

Nothing to migrate.

Your PMS stays exactly where it is. Sara runs alongside it — no migration, no rip-and-replace. Approvals happen on your phone.

You
One tap on your phone — that's the whole job
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Sara — PropCare AI
Answers, plans, coordinates, reconciles
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Your PMS
Your PMS today — untouched, always in sync
LeasingAccountingResidentsWork ordersLedgers

Maintenance

A work order you never had to chase

From the tenant's first call to a booked vendor — your part is one tap.

◈ Shown in PropCare colours — white-label available on PM plans.

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Sara
Sara · PropCare
00:47 · Maintenance line
Live troubleshooting
"Hi — there's a water leak under my kitchen sink, it's been dripping since last night…"
"Don't worry, Maria — I'll help you right now. Is the leak constant, or only when the water runs?"
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SaraSara — PropCare ›
Today 8:44 AM
Could you snap a quick photo of the leak? I'll take a look right now.
Leak photo from the tenant
Delivered
Thanks — I can see it's the supply-line fitting. Turn the shutoff valve under the sink clockwise for now. I'm arranging a plumber and preparing a plan for your property manager. 🛠️
Text Message · SMS
9:41●●●● ⌁ ▮
SaraSara — PropCare ›
Today 8:46 AM
New maintenance request #1284 — Unit 204 (Maria G.): kitchen sink leak, marked urgent. Tenant has shut off the water supply.
Text Message · SMS
9:41●●●● ⌁ ▮
🔒 propcare.link/plan/1284
Maintenance request Needs approval
Property
Maple Court
Unit
204
Request
#1284
Kitchen sink leak — started last night.
Plumbing Urgent · 7 of 10CAD $150–$250
SaraTriaged by Sara · See full analysisTenant photo
Assigned trade
AP
Apex Plumbing
Plumbing · ★ 4.8 · Tue, Aug 18 · 10:00–12:00
$180
estimate
9:41●●●● ⌁ ▮
Approved — Sara is on it
Track the live progress below.
Assigned trade
AP
Apex Plumbing
Plumbing · ★ 4.8 · Tue, Aug 18 · 10:00–12:00
$180
estimate
Workflow
2/6
Booking the trade
Logged
Booking
Scheduled
Fixed
Sign-off
Done
Sara

Sara: Coordinating with Apex and Maria — photo report and invoice when done.

Your phone

Invoicing & rent collection

Rent that books itself

Sara connects to what you already use — then keeps the ledgers current on her own.

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PropCare connections
Email
[email protected]
Connected
Bank account
Operating ····4821
Connected
your PMS
Ledgers & residents
Synced
Sara

Sara: Every invoice in your inbox and every deposit in your account now flows through me.

9:41●●●● ⌁ ▮

Deposit · Operating ····4821

Matched
$1,850.00
e-Transfer · today, 6:02 AM

Matched to

MG
Maria G. — Unit 204
August rent invoice · $1,850.00
100%
Auto-approve exact matches like this one
9:41●●●● ⌁ ▮
Posted to ledger

Unit 204 · August rent · $1,850.00 — books are current.

Ledger — Unit 204

  • Aug rent received — $1,850.00
  • Receipt emailed to tenant
  • Synced to your PMS ledger
Sara

Sara: With auto-approval rules on, this whole screen happens without you.

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Deposit · Operating ····4821

Check unit
$1,600.00
Reference: "rent J.T." · today, 7:15 AM
Sara

Sara: Amount matches Unit 112's rent — tap to correct me if I'm wrong.

Best guess

Unit 112 — J. Torres
Unit 112Unit 118Unit 121

Rent tracking & delinquency

Late rent, chased for you

When rent doesn't arrive, Sara notices first — and shows up with a plan, not a problem.

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9:41
Friday, August 21
9:41●●●● ⌁ ▮
3 days late

Rent · Unit 305

August rent — $1,725.00 · D. Chen
On-time 14 of last 15 months · no prior notices
Sara

Sara: Collection plan ready to review and approve.

Sara's plan

  • 1Today — friendly reminder by text & email
  • 2Day 5 — issue formal delinquency notice
  • 3Day 10 — escalate to you with options
9:41●●●● ⌁ ▮
SaraUnit 305 · follow-upPromise to pay
Sara → D. Chen
"Hi Daniel — a friendly reminder that August rent ($1,725) is now 3 days past due. Anything we should know?"
D. Chen · 11:04 AM
"So sorry — pay cycle moved. I'll send it Friday."
Sara
"Thanks — I've noted Friday. I'll confirm once it lands."

Logged for you

  • Promise to pay — Friday, Aug 28
  • Auto-confirm on receipt · notice canceled

Hear it now. Sara will call you.

One minute, no sales rep.

Sara · PropCare front desk
Ready

Your plan.

PropCare AI Inc. · Toronto, ON · Privacy · Terms